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Hillgrove Community Partnerships Program Guidelines

Overview

Larvotto Resources’ Community Partnerships Program (CPP) provides funding for local organisations, projects and programs that provide a benefit to people in the communities we operate in. Grants of up to $5000 (inclusive of GST) are available for eligible applications supporting community initiatives within the towns of Hillgrove, Metz and Armidale.

Local organisations are invited to apply for funding to support initiatives, projects and events that will provide positive outcomes to residents across a range of key categories including:

  • Arts, Culture and Sport
  • Economic Development
  • Education and Training
  • Empowering community members and leadership
  • Environment
  • Health, Safety and Wellbeing
  • Indigenous Capacity Building
  • Youth

Grant Funding

The Community Partnerships Program is open for applications twice per year, with Round 1 closing in April and Round 2 closing in October.

Eligible organisations are invited to apply for funding or partial funding to the maximum value of $5,000 (inclusive of GST) to help cover the costs associated with an eligible project, initiative, or event.

Successful applicants will receive an offer from Larvotto Resources to provide one or more of the following:

  • Project, or partial-project, funding to the maximum value of $5,000;
  • In-kind donation;
  • Material donation; and
  • Further discussions about project investment.

The period of funding for successful grant recipients will be determined on assessment.

Eligibility

Organisational Eligibility

To be eligible to be considered for funding, an organisation must be an incorporated not-for-profit, sporting and recreation, or community organisation (or auspiced via another incorporated body) and provide operational outcomes within one or more of the following communities:

  • Hillgrove
  • Metz
  • Armidale

Organisations may submit one application at a time and acknowledge that Larvotto Resources may not necessarily fund the whole (or any) of the requested community grant, even if they meet the funding criteria.

The following are not eligible to apply for CPP funding:

  • Individuals
  • Sole Traders
  • Companies
  • Political Organisations
  • Organisations with a prior CPP grant funding outstanding
  • Organisations raising funds on behalf of charities or other organisations
  • Organisations unable to provide a tax invoice

Project Eligibility

For a project, initiative, or event to be deemed eligible for CPP grant funding, it must be located in one or more of Hillgrove, Metz or Armidale and must achieve outcomes within one or more of the following categories:

  • Arts, Culture and Sport
  • Economic Development
  • Education and Training
  • Empowering community members and leadership
  • Environment
  • Health, Safety and Wellbeing
  • Indigenous Capacity Building
  • Youth

The project, initiative or event should also:

  • Aim to engage and strengthen the communities to which it will apply
  • Offer a demonstrable benefit to the community, with clearly outlined objectives and outcomes
  • Include a timeline and budget for the planned activities

Larvotto Resources will not fund projects where:

  • Funding requested is less than 20 per cent of the project’s total cost
  • A project has formerly received CPP funding
  • Funding is deemed to solely benefit individuals
  • Funding is requested retrospectively
  • The application is deemed high-risk
  • Irresponsible or offensive behaviours are promoted.

Larvotto Resources will not provide funding for the following project-associated costs:

  • Academic studies
  • Campaigns (regions, political or equivalent)
  • Government assets
  • Advertising
  • Travel
  • Wages and payments to individuals

If you have any questions about your project’s eligibility, please contact the Larvotto Resources Community Relations Team (details below).

Assessment of Applications

Applications will be first considered by Larvotto Resources’ Community Relations Team and recommendations made for review and approval by the Larvotto Resources Senior Leadership Team.

Awarding of CPP funding will be based on a range of factors, including:

  • Organisational eligibility
  • Project eligibility
  • Project outcomes
  • The project’s ability to benefit the community beyond the funding period
  • The number of applications received in the CPP funding round
  • The CPP funding round budget

Projects that provide the opportunity for community and Larvotto Resources employee engagement, or which provide an opportunity for company exposure, may be given additional favour in the assessment process.

Where a high number of applications for CPP funding are received, preference will be given to projects that are able to display greatest alignment with these Guidelines.
Projects that do not quality for CPP funding in Round 1 will be automatically included for consideration in Round 2 of that same year.

How to Apply

Round Deadline for Submissions Notification of Outcome
Round 1 Last Friday in April 1 June
Round 2 Last Friday in October 15 December

To apply to the Community Partnerships Funding Program:

  • Read and understand the CPP Guidelines (this page)
  • Complete the Application Form below, addressing all eligibility criteria
  • Submit your application on time with any supporting documents.

Applications less than $1,000 or greater than $5,000 are not subject to the funding round process and can be submitted at any time using the same application form.

Announcement of Funding Recipients

Larvotto Resources may make public the details of CPP grant recipients, including, but not limited to:

  • The names of successful recipients
  • Project details and relevant information
  • A brief description of the Program
  • The amount of funding awarded
  • Photographs of successful recipients.

Expectations of Grant Recipients

As a condition of CPP funding approval, grant recipients agree to:

  • Use the approved funding for the specified activities outlined in the application
  • Keep Larvotto Resources informed of any changes to the project’s projected timeline or budget
  • Inform Larvotto Resources at the completion of the project;
  • Provide a simple two-page acquittal (template to be provided), within one month of the project’s completion.

It is the responsibility of the recipient to comply with the above terms. Failure to do so may result in the ineligibility of future applications to the Community Partnerships Program.

Larvotto Resources may request updates from grant recipients from time-to-time in relation to project updates, timeline and milestones and community impacts and outcomes. This information may be shared internally and externally with approval from both parties.

  • Payment

    The timing and method of payment to successful grant recipients will be determined on an application/organisation basis, following completion of the assessment process.

    Verification of bank details should be provided during the application process in the form of a bank statement, deposit slip, or bank details on your organisation’s letterhead.

  • Privacy

    Larvotto Resources is bound by the provisions of the Privacy Act 1988 (Cth) and its prescriptions for the handling of personal information.

  • Liability

    CPP Grant recipients are wholly responsible for the insurance and professional indemnities required for their project/initiative/event. Larvotto resources is not liable for any accidents or negligence, resulting in a claim or demand arising from projects/initiatives/events sponsored.

    Volunteers, involved in any sponsored activity, must be covered by the organiser’s insurance.

    Organisers may be asked to provide details of insurance cover as part of their sponsorship application.

  • Contact us

    Larvotto Resources
    Community Relations Team
    Phone: +61 (0)8 6373 0112
    Email: community@larvottoresources.com